import { Callout, Steps } from ‘nextra/components’

Check Inventory

Goal: View the current stock levels for all items on board, identify what is running low, and find where a specific item is stored.

Steps

Open the Inventory

From the main navigation, open Stock & Supply.
In the sub-navigation, select Inventory.

The list shows all stock items with their total quantity across all storage locations and the minimum stock level set for each item.

[PLACEHOLDER: screenshot — Inventory list with columns: Name, Part Number, Model, Manufacturer, Item Type, Total Quantity, Minimum Stock]

Read the stock level indicators

The Total Quantity column uses colour coding to flag items that need attention:

Colour	Meaning
Red	The quantity is below the minimum stock level — action required
Orange	The quantity equals the minimum stock level — consider reordering
Normal	The quantity is above the minimum stock level

[PLACEHOLDER: screenshot — Close-up of Total Quantity column showing red and orange items]

Filter by stock status

To focus on items that need attention, use the status filter above the list:
- Select Under Minimum Stock to show only items below their minimum level.
- Select Equals Minimum Stock to show items at exactly their minimum level.
[PLACEHOLDER: screenshot — Status filter dropdown open with the three options]

Browse by category

To browse items by category, click Browse (toggle at the top of the list).

A category tree appears on the left. Click a category to filter the list to items in that group.

[PLACEHOLDER: screenshot — Browse mode with category tree on the left and filtered items on the right]

Find a specific item

Use the search field to find an item by name, part number, or any other visible column.
Click on an item row to open its detail page and see its stock levels per storage location, technical details, and procurement history.

Result

You can see the current quantity of every item, identify what needs reordering, and find which storage location holds each item.

If you find an item below its minimum stock level, the next step is to request it through the procurement process. See [Create a Pending Request](/stock-and-supply/procurement/create-a-pending-request).

Manage Inventory Add a Stock Item