import { Callout, Steps } from ‘nextra/components’

Review a Risk Assessment

Goal: Create a new revision of a published risk assessment — to update hazards, revise control measures, or record a scheduled review — while keeping the original version permanently on record.

Understanding revisions

A published risk assessment cannot be edited in place. Instead, when a review is needed — because procedures have changed, an incident occurred, or the scheduled review date has arrived — you create a new revision.

The new revision starts as a copy of the current assessment. You can modify any part of it: the activity description, the hazards, the control measures, and the risk scores. When you save and publish the new revision, it becomes the active document, and the previous revision is automatically archived.

The result is a complete, auditable history of every version of the assessment — who made changes, when, and why.

The **Revision** number visible in the list tells you how many times an assessment has been through this cycle. A newly created assessment starts at Revision 1. After the first review, the active document becomes Revision 2, and so on.

Before you start

You must have permission to review risk assessments. If the Review button is not visible, ask your fleet administrator.
The assessment must be Published (in its final workflow status) and must be the most recent revision. Archived revisions cannot be reviewed — only the current active version can.

Steps

Open the Risk Assessment list — Published view

From the main navigation, open ISM → Risk Assessment.
Make sure the Published filter is selected (this is the default view).

[PLACEHOLDER: screenshot — Published Risk Assessment list showing the Review button on a row]

Start the review

Find the assessment you want to update.
Click the Review button on its row.
The Review button is only available on assessments that are published and currently active (not already under review). If the button is greyed out or missing, the assessment may already have a revision in progress — check the Draft view.
The creation form opens pre-populated with all the data from the current revision:
- All hazards, control measures, and risk scores are copied across
- The Revision number is incremented automatically
- The Assessment Date is set to today
- The Due Date is recalculated based on the review schedule
[PLACEHOLDER: screenshot — Review form pre-populated with existing data, Revision number showing the incremented value]

Update the assessment

Review and update the Activity name if needed.
Confirm or adjust the Assessment Date and Review Date.
Work through each hazard in the Hazards section:
- Update Control Measures if procedures have changed.
- Adjust Probability and Severity scores if circumstances have changed.
- Add new hazards if new risks have been identified.
- Remove hazards that are no longer relevant.
[PLACEHOLDER: screenshot — Hazards section in edit mode with one hazard being updated]
Attach any updated or additional supporting documents.

Save and submit

Click Save to save the new revision as a draft.
Use the workflow status button on the detail page to advance it through the approval process.

Once it reaches the final status, the new revision becomes Published and the previous revision is automatically archived.

Result

The new revision is now the active, published version of the assessment. It appears in the Published view with the updated revision number and dates.

The previous revision is preserved in the Revisions tab on the assessment’s detail page. You can open it at any time to see the exact content that was in force before the update — including all hazards, scores, and control measures as they were recorded at the time.

[PLACEHOLDER: screenshot — Revisions tab on the detail page showing a list of archived revisions with their dates and revision numbers]

Complete a Risk Assessment

Complete a Risk Assessment Fill In an ISM Form