Charterimport { Callout, Steps } from ‘nextra/components’
Close and Reconcile APA
Goal: Review APA funding and expenses, confirm the final balance, and prepare the APA for charter closing.
Before you start
- The charter must already have an APA record.
- All known APA expenses should be recorded.
- Receipts and supporting notes should be attached where required.
- Contract and charter dates should be reviewed if they affect the reconciliation.
- You must have permission to reconcile or close APA records.
[PLACEHOLDER: screenshot - APA reconciliation view showing expenses and balance]
Steps
Open the charter and go to the APA section.
Review the starting amount
Confirm that the APA amount or funding information is correct.
Review expenses
Check each expense for amount, description, date, category, and supporting documents.
Correct missing or incorrect items
Add missing expenses or update incorrect entries before reconciliation.
Review the final balance
Check whether the APA has a remaining balance or an amount to be settled.
Close or reconcile the APA
Use the reconciliation or close action available in the APA area.
Confirm the action
Confirm only when the balance and expenses have been reviewed.
What to check before confirming
- All expenses belong to the correct charter.
- No duplicate expenses are listed.
- Receipts or supporting documents are attached where needed.
- The balance matches the internal review.
- Any refund or additional payment process has been noted according to your workflow.
Result
The APA is reconciled or closed according to your process. The final balance can be reviewed before closing the charter and used for reporting where available.