import { Callout, Steps } from ‘nextra/components’

Add a Stock Item

Goal: Add a new item to the vessel’s inventory catalogue — a spare part, consumable, or any other supply — so it can be tracked, ordered, and linked to maintenance tasks.

Before you start

You must have permission to create stock items. If you don’t see the Create button, ask your fleet administrator.
Have ready: the item name, category, item type, unit of measure, and minimum stock level.
If the item has a specific manufacturer or supplier, have those details to hand.

Steps

Open the Inventory

From the main navigation, open Stock & Supply.
In the sub-navigation, select Inventory.

The inventory list shows all items with their name, part number, model, manufacturer, item type, total quantity, and minimum stock level. Items below their minimum stock level are highlighted in red.

[PLACEHOLDER: screenshot — Inventory list showing items with a red low-stock warning]

Create a new item

Click Create.

The item form opens with several sections.

Fill in the item identity

Enter the item Name (required) — the common name used on board.
Optionally add a Barcode and a Description.
Upload an image of the item if available.

[PLACEHOLDER: screenshot — Item form top section with name, barcode, and image upload]

Set the category and type

Select a Category (required) — the category tree groups items by type and is managed by your administrator.
Select the Item Type (required) — a secondary classification (e.g. Spare Part, Consumable, Tool).
Optionally add Tags to make the item easier to find.

Fill in supplier and technical details

Optionally fill in:

Field	Description
Manufacturer	The company that made the item
Part Number	Manufacturer’s part reference
Model	Manufacturer’s model name
Supplier	Preferred supplier for reordering
Supplier Part Number	Supplier’s own reference code

[PLACEHOLDER: screenshot — Supplier and technical details section]

Set stock and procurement settings

Select the Unit of Measure (required) — how the item is counted (e.g. pieces, litres, kg).
Set the Minimum Stock level (required) — the quantity below which the system shows a low-stock warning.
Optionally set a Price and Currency as a reference unit cost.
Select the Default Storage location where this item is normally kept.
Select the Department responsible for this item.

Save

Click Save.

Result

The item is added to the inventory catalogue. You can now:

Monitor its stock levels from the Inventory list (see Check Inventory)
Place it in a storage location (see Manage Storage Locations)
Request it through the procurement process (see Create a Pending Request)

To add the same item with minor variations (e.g. a different size or supplier), use the **Clone** option from the item detail page instead of creating from scratch.

Check Inventory Manage Storage Locations