Crew & Guest
Crewimport { Callout, Steps } from ‘nextra/components’
Record Hours of Rest
Goal: Record work and rest periods, review warnings, and understand when entries can be approved or changed.
Before you start
- You must have access to Work & Rest Hours.
- If you are recording your own hours, your user account must be linked to your crew member profile.
- If you are managing hours for other crew members, your profile must include permission to review or approve crew attendance.
- You can only record or edit dates allowed by the system.
[PLACEHOLDER: screenshot - Work & Rest Hours page showing My Work and Managed views]
Choose the correct view
Work & Rest Hours has two main views:
- My Work: use this to record or review your own work and rest entries.
- Managed: use this to review crew entries, warnings, and approvals when you are responsible for managing crew hours.
Record your own hours
From Crew, open Work & Rest Hours and select My Work.
Select the date
Use the calendar to select the day you need to record.
Add a new entry
Click New to add a work or rest entry, or use New Shift if you need to apply a standard shift.
Enter the times
Add the start time, end time, and any break information requested by the form.
If the shift continues after midnight, use the option that marks the end time as belonging to the next day.
Save the entry
Save the entry and check whether any warning appears.
[PLACEHOLDER: screenshot - shift creation modal showing check-in, check-out, next day, and breaks]
Review warnings
The calendar and crew summary can show warnings or non-conformities when work and rest rules are not met.
Open the warning list to see the affected dates. Then review the entries for those days and correct the data if the warning is caused by an incorrect time.
Approve or unapprove crew hours
If you manage crew hours, open the Managed view.
Use the scheduler to select crew members or date ranges, then approve or unapprove selected entries when the approval actions are available.
[PLACEHOLDER: screenshot - Managed Work & Rest view with selected crew and approval buttons]
Result
Work and rest entries are recorded for the selected dates. You can review warnings, correct entries when needed, and approve or unapprove records if your role allows it.