Crew & GuestCrewAdd a Crew Member

import { Callout, Steps } from ‘nextra/components’

Add a Crew Member

Goal: Create a new crew member profile, add the mandatory personal and passport data, and optionally define the first contract and user access.

Before you start

  • You must have permission to create crew records.
  • Prepare the crew member’s personal data, passport details, nationality, main airport, and contact details.
  • If the crew member must immediately appear as contracted, prepare the contract start date and rank.

[PLACEHOLDER: screenshot - Crew Members list with the New action visible]

Steps

Open the creation wizard

  1. From the main navigation, open Crew.
  2. Select Crew Members.
  3. Click New Crew Member.
If you do not see the action to create a crew member, ask your administrator to confirm that your profile can create crew records.

Complete mandatory information

  1. In Mandatory Info, enter the crew member’s core data:

    FieldRequiredDescription
    First NameYesCrew member first name
    Last NameYesCrew member last name
    GenderYesSelect the value from the list
    PassportYesPassport number
    Passport Issue DateYesPassport issue date
    Passport Expiry DateYesPassport expiry date
    NationalityNoCrew member nationality
    Phone / EmailAs required by your processMain contact information
    AirportYesMain or nearest airport

  2. Upload a photo if available.

  3. Add or edit the address if needed.

[PLACEHOLDER: screenshot - Mandatory Info step in the new crew member wizard]

Add contract and user profile details

  1. In Contract & User Profile, add a contract if the crew member should have an active contract immediately.
  2. Select the contract rank and start date.
  3. Link an existing user, or create one if you have permission to manage users.
  4. Select spoken languages where relevant.
The crew member rank shown in the list comes from the active contract. If no active contract exists, the crew member can be created but cannot be boarded from the On Board toggle until a contract is defined.

Save the crew member

  1. Review the data.
  2. Click Save.

[PLACEHOLDER: screenshot - Contract & User Profile step in the new crew member wizard]

Result

The crew member profile is created and appears in Crew Members. If you added an active contract, the Active Contract toggle is enabled for the record and the crew member can be included in boarding or rotation workflows.

Related guides

Crew StatusesCrew Profile Tabs